How to Warm Up with a Custom Email Template in Outboundry

Outboundry’s warmup feature helps establish a strong sender reputation for your email accounts so your outreach messages land in inboxes instead of spam folders. While Outboundry automatically generates warmup content, you can also use your own custom email templates to make warmup messages more personalized and aligned with your voice.

This article walks you through how to warm up your email accounts with a custom template.

📥 Step 1: Go to Email Accounts Tab

1. Log in to Outboundry

2. Open the left sidebar

3. Click on Email Accounts tab

4. Click the email account you want to warm up

📝 Step 2: Choose Custom Warmup

1. In the Settings subtab, Find Warmup Email Text

2. You will see two options. 1) AI-powered templates 2) Custom templates

3. Select Custom Templates option and you'll see list of your email templates.

4. Choose the template you want to use for respective email accounts for warmup.

📌 Tip: A good warmup email feels natural — think short greetings, relevant context, and a friendly tone.

💡 Best Practices for Custom Templates

When creating your warmup template, keep the following in mind:

✅ Keep It Human-Like

Warmup emails should not feel like automated outreach. Avoid pushy sales language.

Example template:

Hi {first_name},

I just wanted to touch base and say hello. Hope you’re having a great day!

Best,
{your_name}

✅ Use Personalization Variables

Use merge tags (like {{first_name}}) to give the email a personal feel. This improves sender reputation and reduces spam signals.

✅ Avoid Heavy Links or Attachments

Warmup emails should be simple — links and attachments can trigger spam filters.

🔁 Step 3: Start Warmup

Once your template is ready:

1. Review the warmup settings

2. Click Warmup Status toggle to start the warmup

Outboundry will begin sending warmup emails based on your custom template and the selected warmup mode.

📊 Monitor Warmup Progress

After starting warmup, you can track how your custom template is performing via:

• Sent — How many warmup emails were sent

• Received — How many were delivered

• Deliverability (%) — Percentage of delivered messages

These metrics help you understand if your custom template is performing well.

🧠 Helpful Tips

🎯 Match Your Tone

Use a template that matches your brand voice but still feels genuine. Warmup is about engagement, not pitching.

🔄 Rotate Templates (Optional)

If you warm up several accounts, consider using a few variations of your template to mimic real behavior.

📈 Let It Run

Warmup works best when given time. Don’t turn it off early — consistent sending builds a strong reputation.

❓ Common Questions

• Can warmup increase engagement on my real campaigns?

  • While warmup messages are not real sales outreach, improving inbox reputation can significantly increase the success of your actual campaigns.

• Do I have to use a custom template?

  • No — Outboundry also generates optimized warmup content automatically. Custom templates are optional but give you more control.

🎉 Summary

Using a custom warmup template in Outboundry lets you tailor warmup emails to sound authentic and aligned with your voice. With a few simple steps — select your email account, add your template, and start the warmup — you can boost deliverability and protect your sender reputation for future outreach.

If you need help crafting your custom template or optimizing deliverability, reach out via live chat or our support portal.